1. Check that
- The microphone and other electrical equipment is working
- water is available for the speaker
- the lectern is the right height for the speaker
- You have enough background information.
2. Make the Speaker Welcome
- Meet the Speaker at the entrance.
- Ask if there is anything he/he requires.
- Show the speaker to his/her seat.
3. Preparation.
- Prepare your introduction and thanks beforehand.
- Write key words on a cue card.
4. Avoid.
- Cliches
- Repeating yourself - remember to use your notes.
5. Use this Formula.
- Why this subject?
- Why this subject subject for this audience?
- Why this subject for this audience at this time?
6. Don't
- Exaggerate the speaker's qualifications
- Read a lengthy curriculum vitae or biography
- Say how wonderful the speech will be
- Steal the spotlight
7. Do
- Speak to the audience not the speaker
- Be brief - never longer than two minutes
- Be genuine and sincere
- Smile and relax
8. Facilitating questions
- listen carefully to the question
- Repeat it clearly for the benefit of both speaker and the audience
- Unobtrusively guide speaker to audience members signalling to ask a question.
9. Thanking the Speaker
- Say what you enjoyed about the presentation
- Don't simply repeat the main points of the presentation
- Speak to the speaker and the audience.
10. Most Importantly
- Be sincere
- Be brief
- Be seated!
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