Friday, 11 June 2010

Ten Tips on using Notes.

  1. Writing out the whole speech will give you too many notes to handle. Use key points for each paragraph or point.
  2. Large notes, if held in the hand, will detract from the presentation. Use palm-sized cards as a prompt or reminder.
  3. Print or type speech in large letters on while, unlined cards. Everything on the cards should be readable at arm's length.
  4. Use card rather than paper as it is easier to handle and will not curl if placed on a lectern.
  5. Use wide margins so you can find your place easily as you scan down the card.
  6. Underline words and phrases you want to emphasise.
  7. Mark reminders of pauses or phrasing in a bold, different colour.
  8. Mark some of the cards for possible elimination in case your speech has to be shortened.
  9. Number the cards in the top right hand corner. If you do have the misfortune to drop them they can easily be re-ordered.
  10. As you finish with a card put it to one side. If it is placed at the back of the pile you may accidentally put it in the wrong place and thereby repeat your material or get lost.

Tuesday, 1 June 2010


1. Check that

  • The microphone and other electrical equipment is working
  • water is available for the speaker
  • the lectern is the right height for the speaker
  • You have enough background information.

2. Make the Speaker Welcome

  • Meet the Speaker at the entrance.
  • Ask if there is anything he/he requires.
  • Show the speaker to his/her seat.

3. Preparation.

  • Prepare your introduction and thanks beforehand.
  • Write key words on a cue card.

4. Avoid.

  • Cliches
  • Repeating yourself - remember to use your notes.

5. Use this Formula.

  • Why this subject?
  • Why this subject subject for this audience?
  • Why this subject for this audience at this time?

6. Don't

  • Exaggerate the speaker's qualifications
  • Read a lengthy curriculum vitae or biography
  • Say how wonderful the speech will be
  • Steal the spotlight

7. Do

  • Speak to the audience not the speaker
  • Be brief - never longer than two minutes
  • Be genuine and sincere
  • Smile and relax

8. Facilitating questions

  • listen carefully to the question
  • Repeat it clearly for the benefit of both speaker and the audience
  • Unobtrusively guide speaker to audience members signalling to ask a question.

9. Thanking the Speaker

  • Say what you enjoyed about the presentation
  • Don't simply repeat the main points of the presentation
  • Speak to the speaker and the audience.

10. Most Importantly

  • Be sincere
  • Be brief
  • Be seated!